You have decided you want to host an event in a luxury tipi and have hopefully found the perfect venue for this. So here is our 8 step Ecotipi Event Guide as to what happens next.
1) Initial Enquiry
You contact us about your event. Please refer to the 'Things to Consider' section below.
We will send you a quote, including our terms & conditions and damage waiver details.
3) Site Visit
We will come and see you and the site to talk through the layouts, access, power and health & safety details.
4) Booking Confimed
We will both sign our Contract Form to confirm the booking.
5) Tipi Build Day
Our team will arrive and set up the tipi and leave it ready to use.
6) Tipi Handover
We complete a handover checklist to ensure we are all happy, confident and understand the tipi equipment.
7) Customer Care
We are still available during the hire period to answer any calls you may have.
8) Tipi Take Down
Our team return to take down the tipis and remove from site.
Things to Consider
How many guests do you want? The event date and running time, plus the time you will need to set it up and clear up afterwards? Think about your site access and services available such as running water, power sources and toilet facilities. Where at the site would you like the tipis to be set up, safely away from power lines and underground hazards? Is the venue privately owned or owned by another business? What furniture would you like? What about additions such as a lighting, bar, dancefloor or catering tent? Knowing this information early on helps us to get off to a flying start.
Yes, we can provide the furniture. We love the rustic style tables and benches, but equally love the elegant round tables and Cheltenham style chairs. We can provide photos of these upon request. In addition, we can provide a dancefloor and bar so just let us know (All subject to availability). Please note that at the moment we cannot supply fire pits and/or heaters, but you are more than welcome to source them yourself in accordance with our terms and conditions.
Yes, we provide lighting and can accommodate a few different set ups. We have fairylights that look great on the inside poles, also pendant lighting for the centre of each tipi and festoon lighting for the outside, such as along the length of the walkway into the tipis. Remember anything can be achieved so don't hesitate to ask us if you have specific requirements.
Additional Tent Space
Yes, we have a 6m x 3m black general purpose tent that is great for covering a catering area, drinks reception or a photo booth. This includes side panels where required.
We do not supply power so you must ensure you provide this for your event. There are two main options, a mains supply which will be from a domestic ring (if you're lucky, already supplied to the site) or if not, a generator. You'll need to ensure that any generator you choose will be up to the task. It's important you know how much electricity the caterers/band etc. will need. This is called a power budget and your rental specialist will be able to point you in the right direction. Remember that although modern generators are very reliable you may want a back up. This can seem daunting but we will happily help where needed.
We know how personal the finishing touches are, so we like to leave this in your capable hands. We aim to leave you plenty of time from putting the tipis up until your big day so you can arrange for any third party suppliers to set up.
If not provided by the site these will be esential for your there are some wonderful rental companies providing everything from high spec posh loos to eco friendly compost toilets (our fave).
Any Other Questions
For any other questions please just contact us and we'll be happy to help.